Volunteer Information

RPF_2009_2 160cGet Involved!

We’re looking for volunteers 14 years of age and older to join our team!

Every year the Roncesvalles Polish Festival needs a great number of volunteers to keep it running smoothly. We are looking for enthusiastic, reliable and dedicated volunteers for September 2018 dates.

Volunteers ensure a safe and enjoyable Festival by directing visitors, supporting the Roncesvalles Polish Festival Team, and assisting with setup/ teardown. This is fun, easy work that can be applied to your high school or community service hours.

Fill in our Volunteer Application Form to join our team now!

Pre-Festival Positions Available:

Friday August 31st

Poster Display: In late August/early September, placing Festival posters in community store windows, on store bulletin boards, on community bulletin boards and onto certain poles within the Roncesvalles Village and surrounding areas. Good walking footwear is essential.

Thursday September 13th

Bicycle Standard Notices: Help place information signs on the bicycle standards along Roncesvalles Ave. to advise cyclists of the upcoming festival.

Friday September 14th

Pre-Festival Set-up and Activities: Road Closure Signage, assist with set-up of Beer Garden Tent and contents, assist with set-up of tables, chairs and flowers on tables for Polka Party, and any other duties as assigned.

Polka Party Attendants: Assist with admission sales at door to Event and any other duties as assigned by Event Committee. Must be 18 yrs or older.

Disco Polo Attendants: Assist with admission sales at door to Event and any other duties as assigned by Event Committee. Must be 18+.

VIP Reception Attendants: Welcome all VIPs to the Roncesvalles Polish Festival, assist with serving snacks and beverages to VIPs, any other duties as assigned. Must be 18+.

Festival Positions Available:

Saturday September 15th / Sunday September 16th

Festival Marshals: During the festival, maintain side street closures, provide directions to participants, ask people to dismount from their bicycles when entering the festival route and redirect traffic.

Barricade Personnel: Ensure barricades are kept in place at certain locations, alternate with patrol personnel and follow through with above Festival Marshal Volunteer description.

Festival Greeters: Greet participants to the Festival, ask if new or returning to the event, provide directions to download festival map or provide with printed copy, and provide event and activity directions. Be hospitable to all participants as you would represent the Roncesvalles Polish Festival and the Roncesvalles BIA.

Zone Team Captains: Responsible for administration and communication of volunteers scheduled in his/ her zone (Festival Marshals, Barricade Marshals, Ambassadors, Relief Volunteers), volunteer breaks commence on time & volunteers return to sites on time, communicate via radios with a Volunteer Coordinator and may have to relieve volunteers for breaks if shortage on Relief Volunteers. Should have some supervisory experience.

Parking Lot Attendants: Maintain the entrance and exit of vehicles into the designated parking lots using barricades, chains, etc.

Beer Garden Clean-up Team: Assist Beer Manager with cleaning up tables after patrons vacate or when you see empty plastic cups on tables, ask patrons if okay to remove. Must be 18 yrs or older. Smart Serve certification preferred.

Beer Garden Manager’s Assistant: Shadow the Beer Garden Manager and carry out his instructions on request to fetch supplies, people, and things as needed. Must be 18+. Smart Serve certification preferred.

Volunteer Break Relievers: Will be stationed at the Volunteer HQ and under the direction of a Volunteer Coordinator, he/she will locate the Zone Team Captains, who will explain his/her relief responsibility for each 20 minute break to cover. The Zone Team Captains will notify the Volunteer Coordinator as to where they will meet the Relief Volunteer.

VIP Reception Attendants: Welcome all VIPs to the Roncesvalles Polish Festival, assist with serving snacks and beverages to VIPs, any other duties as assigned. Must be 18+.

Steps to Becoming a Volunteer

After you’ve completed the application below, you will receive a confirmation of your application, requested date(s) and shift time(s) from the Volunteer Coordinator – Skip McWatters, a few days after your application is submitted.

You will be forwarded by email an Orientation Package by Monday September 4th. Included will be an outline of your job description for all the Volunteer positions. If you do not receive by Friday September 8th, email the Volunteer Coordinator at volunteer@polishfestival.ca.

Please arrive at the designated Volunteer HQ on time. You must sign in and out at the Volunteer HQ.

You will be given an Event T-shirt at the beginning of your first scheduled shift. Please wear this T-shirt during the entirety of your scheduled shift(s). It is important that we can locate our volunteers in a large crowd with these T-shirts.

Besides your Event T-shirt, make sure that you dress comfortably. Bring along your own caps, sunglasses and sunscreen if necessary. If rain is forecasted, bring along your rain wear and umbrellas. Please do not bring valuables. The festival will not be held responsible for any lost belongings left at the Volunteer HQ.

You will be given a food voucher at the Volunteer HQ when you arrive for every shift you work.

Volunteers may not smoke while on shift.

There are scheduled breaks. Please stay on duty until your relief volunteer arrives.

Join our team by filling out the Volunteer Application Form.